Skip to content
  • There are no suggestions because the search field is empty.

How does pro rata billing work on memberships?

Charge clients fairly when they join partway through a billing month.

Why Use This Feature?

Pro rata billing ensures clients only pay for the time they actually use when joining mid-month.
It removes awkward overcharging, improves the join-up experience, and keeps your billing fair and transparent.

Step-by-Step Explanation

  1. Pro rata billing applies when:

    • A client joins a membership with a monthly billing cycle.

    • Pro rata is enabled on that membership.

  2. When a client joins partway through the month:

    • LegitFit calculates the cost from the join date to the end of the month.

    • The client pays a reduced, pro rata amount for that partial period.

  3. On the next full billing date:

    • The client is charged the full monthly membership fee.

Example:
If a client joins on 23 January and pro rata is enabled, they pay only for 23–31 January.
They are then charged the full membership amount on 1 February.

 

Choosing the Pro Rata Billing Date

  1. When you enable pro rata on a membership:

    • You can select the billing day of the month using a date picker (1–31).

  2. This date determines when:

    • The pro rata period ends, and

    • Full monthly billing begins for all clients on that membership.

Common choices include:

  • The 1st of the month

  • The 15th of the month

  • The last day of the month

You can choose whichever date best suits your business.

Supported Membership Types

  • Pro rata billing is available for:

    • Monthly memberships

    • Bundle memberships with a monthly billing cycle

  • Pro rata billing is not available for:

    • 28-day billing cycles

    • 4-week billing cycles

    • Any non-monthly billing structure

What Happens Next

Once pro rata is enabled, new clients joining mid-cycle are automatically charged the correct partial amount. After the pro rata period ends, billing continues at the full monthly rate on your chosen billing day.

No manual adjustments are required.

Success Tip

Pro rata works best when paired with a clearly communicated billing date. Let clients know when their first full payment will be taken to avoid confusion or failed payments.